Assistant Legal Project Manager
Hogan Lovells is one of the leading global law firms. Our distinctive market
position is founded on our exceptional breadth of practice, on deep industry
knowledge, and on our 'one team' global approach. Formed through the
combination of two top international law firms, Hogan Lovells has around 2,500
lawyers on six continents. With a presence in the world's major financial
and commercial markets, we are well placed to provide excellent
business-oriented advice to our clients locally and internationally. Our
people are the key to our success, which is why we seek to recruit and retain
the most talented individuals in all regions of our global practice.
Support Hogan Lovells and its partners to be the market leaders in legal service delivery. Legal Project Management ensures an enhanced quality of service, which is efficient, innovative and our clients consider valuable.
We are seeking to build our Legal Project Management capability through the recruitment of an Assistant Legal Project Manager who will:
Work closely with the Legal Project Managers, Partner and Lawyer teams to support the efficient management of sophisticated client engagements through:
scoping and pitching
managing and monitoring
matter completion and review
Support the global Legal Project Managers with ad hoc tasks routine reporting mainly on matter spend vs. matter budget;
Build and maintain dashboard reports using Excel and specific LPM software;
Champion and support the build out of Legal Project Management (LPM) capability across Hogan Lovells;
Identify opportunities for efficiency and innovation – assisting with the development of such solutions, where appropriate;
Support the implementation, use and further development of the legal project management software tool, as well as provide user training for fee earners on the software – as appropriate;
Liaise with other operational specialists at Hogan Lovells to support the following functions: pricing/finance; reporting/IT, knowledge gathering and sharing, and pitching/marketing and business development in the LPM space;
Be a trusted member of the LPM brand focused on service quality, delivery and efficiency.
The core responsibility of this role is operational, to support the Legal Project Managers in the management of matters through: scoping; pricing; resource planning; delivery and monitoring; identifying, revising and pricing scope changes; and reviewing and identifying opportunities for service quality or efficiency improvements – an introducing innovative working practices and tools.
Specifics include but are not limited to the following:
Arranging and minuting matter meetings;
Coordinating other teams, jurisdictions;
Drafting and maintaining schedules/timelines/action tables/project plans;
Supporting billing and budget reporting;
Post matter review coordinating.
Proficient with Microsoft Word, Excel and PowerPoint;
Highly numerate and competent in Excel (for fee analysis and reporting) with a good degree of financial acumen;
Ability to troubleshoot and analyze data;
Ability to work with all levels within an organization, from senior partners to more junior team members;
Pro-active, commercial outlook with a solution based approach; and
Work collaboratively, providing a quality service.
Law firm Financial Management System experience (e.g. Elite Enterprise or 3E);
Database experience; and
Experience with dashboards and data visualization tools.
Familiarity with SmartSheet, Microsoft Project or other project management software
Qualifications and Training
Experience in a law firm or professional services environment.
Works well in a team environment and independently;
Ability to effectively manage own workload;
Ability to handle queries efficiently with diplomacy and tact;
An effective and personable team member with the ability to handle solo projects;
Ability to follow instructions;
Proven initiative and independent thought;
Ability to multi-task;
Excellent verbal and written communication skills;
Excellent attention to detail;
Works well under tight deadlines;
Self-motivated, able to demonstrate determination and persistence.
Flexibility with regards to schedule to accommodate work demands.
Agile Working Statement
Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.
Equal Opportunities Employment Statement
It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.