Real Estate Project Coordinator, EMEA

London (Central), London (Greater)
09 Sep 2020
27 Sep 2020
Job Function
Project Co-ordinator
Contract Type
Full Time

Reporting to EMEA Director of Real Estate, you will responsible for Coordination of project delivery with a focus upon Campus operational setup and key liaison between project team and key stakeholders. Project objectives Include:

  • Collocation of WPP businesses in given cities into newly created Campus buildings in key markets in EMEA.
  • Deliver sustainable environments that support core business objectives and strategies, to promote collaboration and provide unrivalled levels of amenity.
  • Reduce property costs through collocation and occupational efficiency.
  • Consolidate and outsource all property and facilities management functions to enable best in class asset performance and to support occupational flexibility.


Your Role & Responsibilities

Existing portfolio:

  • Understand how businesses currently operate – ensure their needs are allowed for/ designed into the new Campus building.
  • Ensure any required lease extensions are actioned.
  • Ensure there is a plan to exit and clear buildings – that reinstatement/ dilapidation obligations have been considered/ assessed and acted upon.
  • Together with WPP and business management teams identify any consequent changes in headcount due to consolidation, such as in facilities teams, reception teams etc.
  • Identify existing in-house or external resources who might be protected under staff transfer rights.
  • Working with local businesses and appointed Facility/ Experience Manager to ensure all facility services contracts in relation to existing buildings are terminated at the appropriate stage, such as utilities, security, cleaning etc.
  • Assist businesses in negotiations with work councils – where required.
  • Monitoring any changes in business structure and headcount and relaying information to project and property management teams.
  • Working with the Campus Facilities/ Experience and move managers to instigate audits for filing, furniture, AV etc.
  • Working with project team and move manager to form a move/ relocation schedule – consulting and communicating with businesses about move scheduling and processes.


  • Attendance at SteerCo meetings to provide status updates
  • Regular attendance and participation in design team and project meetings.
  • Liaison between project team and key stakeholders.
  • Together with GRE and the project team agreeing and implementing methodology for establishment cost apportionment.
  • Working with legal resource to document intercompany agreements, if required.
  • Working with project team and external resources to agree and implement strategy for facilities management, catering and other non-core activities.
  • Ensuring Campus general arrangements have been thoroughly considered and allowed for, from an operational standpoint
  • Ensure the new Campus facility is set up from operational standpoint on time – including all processes, procedures and supporting tools.
  • Form and communicate the operational vision for the new Campus building.
  • Working directly with suppliers and also via WPP Procurement in the selection and appointment of Campus facility service providers – ensuring appropriate mobilisation plans are in place.
  • Recruitment of Campus building Facility/ Experience Manager

Your Critical Skills and Experience

  • Exceptional stakeholder management skills.
  • Broad ranging experience of delivering complex multifaceted real estate projects across different markets.
  • Exceptional communication skills.
  • Proven leadership skills with inclusive attitude towards team-working.
  • Excellent organisational ability.
  • Keen focus upon attention to detail.
  • The ability to constructively challenge