Breathe is an innovative and dynamic industry leading Energy Performance Contract company which specialises in delivering large scale energy savings and renewables projects. Breathe has a solid reputation for the delivery of energy and carbon reduction, infrastructure renewal, operating cost savings and improved building environments for its clients. Breathe’s approach is focused on thoroughly understanding client needs and drivers, utilising our expertise in project development, in-house engineering and programme delivery, to build tailored solutions that deliver true benefit.

Breathe is part of Imtech, who are jointly owned by EDF Energy and Dalkia, and one of the UK’s leading technical services engineering businesses.

We are currently seeking a full time Project Coordinator to help to support our strong order book. The successful candidate will have proven administrative experience within an engineering and construction environment or similar.

Forming part of Breathe’s Project Support Team, the Project Coordinator will provide a wide range of administrative support to multiple teams to ensure the effective administration, control, and co-ordination across our projects. You will assist with matters including project administration, document control, site administration, project coordination tasks, and SHEQ (safety, health, environment and quality).

The role will include coordination with internal and external stakeholders, including technical engineers, site based project management teams, clients, design consultants, and delivery subcontractors. The role is remote based with occasional project site attendance and occasional office attendance (London).

Primary Responsibilities

• Upkeep of project document registers, RFI registers, transmittal registers, and contact directories
• Upkeep of project specific email address inboxes and the migration of files to SharePoint to record project history.
• Supporting the administration of Project SharePoint Sites
• File naming and codes support for project specific applications
• Compilation support for O&M / CDM files
• Attendance at project meetings and recording of meeting minutes
• Scanning and filing of hard copy site documentation
• Coordination of site calendars, inductions, deliveries, sign-in books, RAMS
• Supporting project teams with the monthly project management documentation returns support
• Site team invoicing and administration support, including management of hotel and travel bookings
• Health and safety reporting, monthly KPI collation and supplier liaison
• Training matrix administration and arrangements
• Construction site supplies ordering (e.g. materials, PPE, broadband, contact cards, signage)
• Supporting the business with ISO, SHEQ, CHAS, and Business Management System upkeep, audits, action management and non-compliance handling
• Document management, formatting, and collation

Candidate Requirements

HND in a technical or administrative discipline

3+ years experience working within a Commercial environment

Have project exposure in: Mechanical and electrical engineering, architecture, civil engineering, NHS / healthcare, general construction or similar

Experience of ISO9001 compliant Quality Management System

Experience of using spreadsheet based tracker tools and SharePoint servers

What we offer

Competitive Salary & Benefits

Breathe is an equal opportunity, flexible and family friendly employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment is decided on the basis of qualifications, merit, and business need.