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Edinburgh, City of Edinburgh
Closing date
7 Nov 2021
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Edinburgh Office

The Company:
Rubric is a trusted global content partner to a wide range of companies, advising and supporting them in the development of global content. We empower our clients in the management of their global content, and the delivery of a targeted experience to delight their customers.
Learn more about Rubric at

The Role:
Project Administrator is an excellent opportunity for those who wish to develop their career in project management. During their first few months our Project Administrators complete a comprehensive initial training which is designed to ensure they gain the experience and knowledge required to build a strong foundation for their career at Rubric.

There is a clear career path in place, and Project Administrators have the opportunity to progress and develop towards becoming a Rubric Project Manager in the longer-term.

In addition to our internal training, the Rubric project management team have the option of sponsorship through professional qualification with the Association for Project Management (APM). 

This is a full-time, permanent position, based in Rubric’s Edinburgh office (5 Charlotte Square, Edinburgh).

Key responsibilities:
The overall purpose of the Project Administrator role is to offer project support to the Edinburgh Office’s Project Management team.  This will include working closely with the team, gaining involvement in their on-going projects and completing a range of tasks within these projects. 
Rubric has a strong focus on technology and automation of everyday tasks. The Project Management  team has the opportunity to influence the tools and automations developed by  our IT team to support our daily work. 

A summary of typical duties is as follows, although this may change according to the needs of the business:​

  • Scope management – preparation of quotes and red flags
  • Resource planning - including proactive vendor management to ensure resources are in place
  • Project methodology
  • Scheduling and monitoring project progress
  • Financial management – purchase orders, invoices, monitoring project costs
  • Risk management
  • Quality management – including translator instructions, translator spot checks, glossary and style guide management, responding to log files

Project Administrators use a range of techniques, tools and technologies to complete these duties, including:

  • Review and analysis of source files
  • File management 
  • Setting up jobs in Worldserver
  • Setting up jobs in Rubric’s ERP system
  • Using Rubric CMS
  • Using CAT tools
  • Using Rubric scripts

The candidate:

  • Minimum of 12 months’ office-based work experience, preferably in a project-orientated environment
  • Confident with IT
  • Committed to developing a career in project management
  • Organised and able to prioritise independently
  • Excellent problem-solving abilities
  • Strong attention to detail, and commitment to quality
  • Clear communicator, and great at building relationships
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