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Head of Scheduling

Manchester International Festival
Manchester, Greater Manchester
£45-50,000 (dependent on experience)
Closing date
8 Nov 2021
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Job Details

The Head of Scheduling is responsible for developing a scheduling function for the organisation, setting up, implementing and managing systems and processes which enable:

•            the efficient use of space within the Factory and its Public Realm

•            the identification of space within the schedule for programming opportunities

•            clear visibility of the organisation’s work in the Factory, internationally, in the digital realm, the Festivals and the off-site Creative Engagement work.

•            accurate resource planning for the delivery of this whole programme of work (producing, technical, visitor services, digital, press, marketing etc) in the short and long term

•            the curatorial team to programme confidently within a planning cycle of anything up to 4 or 5 years

You will own and manage the end to end scheduling process including ownership of the Scheduling System and managing the schedule on a daily basis to ensure seamless planning and delivery of all the organisation’s activity. You will drive the development and maintenance of organizationally agreed principles and guidelines for scheduling of activity.


  • To lead the implementation and development of the organisation’s Scheduling System including working closely with the third party software provider on launch and integration of the scheduling software
  • To define, own and manage the end to end processes of Scheduling in the organization, including working with internal and external stakeholders, owning the relationship with the 3rd party software provider and identifying improvements to optimise processes
  • To define and maintain a set of organizational principles about how space resource is used and prioritized and to devise and implement a system for booking of space within the Factory, ensuring spaces and activities are scheduled efficiently and sustainably
  • To effectively integrate non-performance activity with performance calendars and technical schedules and  co-ordinate use of all spaces including identifying gaps in the schedule for programming purposes. In particular, taking into account the flexible nature of Factory’s spaces and the differing configurations of the space
  • To develop and implement an internal communications strategy for all scheduling information across the organization, including the dissemination of differing levels of information to different departments as required
  • To line manage support staff in the scheduling team


  • Ability to design, review and manage complex systems and processes
  • An ability to assimilate information and communicate it simply and effectively
  • Excellent people skills including the ability to handle conflicting views and resolving them effectively
  • Proactive nature with a desire to continuously improve processes and problem solve
  • Excellent attention to detail, especially when working under pressure
  • Commitment to championing representation and inclusion at every level of the organisation with a proven ability to work with people from a wide range of backgrounds


This is the Factory. Where we invent tomorrow, together.

A year-round home for MIF, it is where we’ll stage one of Europe’s most ambitious and adventurous year-round creative programmes. Inspired by our city’s unmatched history of innovation, it will present bold new work by the world’s most exciting artists. A place to create, invent and play, The Factory is where the art of the future will be made.

The Factory will be ultra-flexible, enabling large-scale artistic work of invention and ambition that isn’t made anywhere else. Dance, theatre, music, opera, visual arts, popular culture, and innovative contemporary work, incorporating the latest digital technologies, will come together in ground-breaking combinations, which will be premiered in Manchester before travelling the world. It will offer space for the world’s greatest artists and thinkers to make, explore and experiment, and for communities and individuals from Manchester and beyond to meet, exchange ideas and learn new skills.

Find Us
MIF, Blackfriars House
M3 2JA
United Kingdom
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