Purpose of the Role:
The programme is a 10-year, large scale (£325m) and complex fund management programme which operates in over 20 LMIC countries. Reporting to the UK Programme Director, and working closely with the UK Global Technical Lead, the role will be responsible for overseeing all programme management aspects of the Fleming Fund Grants Programme in accordance with STEP, including: client liaison, strategic leadership, delivery planning, routine reporting, quality assurance, oversight of the programme control team, risk management, asset management, sub-contractors, grantee contracting, travel security and all programme financial matters. The role will provide oversight and professional best practice through a control team of 6 project managers working in the UK and our Regional Hubs.
• Provides leadership to the programme through strong client relationship management, strategic decision making as a key member of the leadership team and oversight of governance, ensuring excellence in delivery and commercial success.
• Acts as key decision maker, with the Global Technical Lead and Programme Director, for all recommendations in relation to grant funding decisions, including those put forwards for client approval. Maintains a log of all decisions.
• Reviews and approves all project related travel in line with security requirements and best practice.
• Maintains oversight the project team, overseeing the recruitment process, including approval of salary ranges and requisitions, in liaison with the Programme Director as necessary.
• Supports the Programme Director with confidential matters in line with company policy and programme obligations (HR, safeguarding and fraud concerns).
• Completes the project to time, to budget and to required quality.
• Promotes further work opportunities with client.
• Reviews state of project with Project Principal at monthly project control meetings.
• Maintains and adjusts the project budget, project plan of work and project control systems.
• Manages costs and resources: staff, IETs and Outside Services. This includes oversight, approval and management of IETs, sub-contractors and other services, such as upgrades/changes to the programme’s digital solutions (including MatsSoft).
• Reviews and approves IET invoices, subconsultant invoices and all other expenses booked to the project.
• Reviews and approves progress evaluations in Connect Business and makes amendments to the budget.
• Approval and submission of client invoicing.
• Provides cashflow forecasting to the portfolio accountant.
• Approves grant claims/invoices for payment in line with Authority Level.
• Identifies and manages project risks, internally through enhanced project control tools, as well as externally with the client through the joint risk register.
• Minimises capital employed through cost control, prompt billing and careful tracking of progress of quarterly deliverables and retention payments.
• Manages the risk of non-payment for deliverables and KPIs through seeking client agreement on extended timelines, substituted deliverables and/or mitigating circumstances for non-delivery, in accordance with the contract.
• Quality assures client deliverables in coordination with the Programme Director and Global Technical Lead.
• Maintains project records. Encourages the use of the SharePoint project site with support from the UK Project Manager.
Countinue Key responsibilities:
Programme Controls (countinued)
• Oversees the quality of work by Regional Project Managers, ensuring compliance with project guidance/systems and promoting best practice, working closely with Regional Coordinators and with support from the UK Project Manager.
• Manages identified change(s) to the project as the point of contact for all contractual matters, implements change control via contract amendment where appropriate.
• Quality assures grant agreements and variations, approving (or seeking approval) for execution in line with Authority Level.
• Approves asset disposal plans, seeking client authorisation for items over £500.
• Supports on trouble shooting issues with the grant management system (MatsSoft), supported by the UK Project Manager.
• Closes and files plans at the end of the project in accordance with the contract.
• Reports quarterly to the client on progress, managing the process for drafting, quality assurance and submission of the agreed formal report, including a separate joint risk register and service level reporting.
• Attends weekly meetings with the client on current priorities/actions, and monthly Finance meetings on forecast and payments.
• Act as the gatekeeper for all external communications, including adherence to the agreed Partners Communications Guidelines, and quality assurance of all other external comms that fall outside of the guidance.
• Line manages the Communications Manager, overseeing the project communications workplan.
• Provides professional oversight and mentoring of the UK and Regional Project Managers, supporting line managers to set performance objectives and performance monitoring expectations.
Special relationships and contacts
Provides strategic input into the Global Health Portfolio.
Over 5 years’ experience of implementing complex projects in low and middle-income countries (LOC 300-400), with in-country experience
Extensive experience of client facing Project Management roles for public sector clients, with demonstrable application of relationship management skills
Demonstrable experience of leading, managing and working in a large delivery team, including working with teams remotely
Strong experience of implementing projects in line with client terms and company governance
Strong experience of delivering programmes successfully, on budget, while protecting commercial returns through cost control and sub-contractor management
Extensive experience of working in aid environments, with strong knowledge and application of key concepts: value for money, ethics, safeguarding, transparency
Good understanding and experience of managing internal and external stakeholders with competing / complementary interests
Strong experience of health, safety, and wellbeing management, with demonstrable examples of leadership
Experience of delivering high value, long term and complex UK aid programmes (>£10m)
Experience with UK aid as a client
Understanding of UK Government financial systems for budgeting and reporting on aid
Understanding and experience of grant / fund management within programmes
Experience of designing and updating project policies and guidelines
Demonstrable ability to work accurately and to deadlines
Excellent written and spoken English A good communicator with strong relationship building skills, reliable and a team player
Ability to lead and influence teams
Able to undertake periodic travel to overseas offices and locations in low and middle-income settings
Ability to prioritise a high workload and delegate tasks appropriately
Drug-resistant infections pose a grave threat to health and wellbeing across the globe. Bacterial causes of infection are becoming resistant to an increasing number of antibiotics, with consequent reductions in the effectiveness of treatment. Estimates indicate that up to 10 million people could die each year from illnesses that are resistant to antimicrobials by 2050. The UK Government is playing a leading global role in addressing this problem and has launched the Fleming Fund as a major component of the UK’s response.
The aim of the Fleming Fund is to address critical gaps in surveillance of antimicrobial resistant bacteria in low- and middle-income countries (LMICs) in Asia, and Sub-Saharan Africa. Countries in these areas are set to bear the highest burden of antibiotic resistant infections. Led by the UK, political action against the problem has resulted in a roadmap for global response - the Global Action Plan on Antimicrobial Resistance (AMR). This is the blueprint for a multi-stakeholder global response to averting the burden of AMR.
The Fleming Fund Country and Regional Grants Programme is designed to align with the objectives of the Global Action Plan and to support the Global Antimicrobial Resistance Surveillance System (GLASS). The objectives of the Fleming Fund are:
• Laboratory infrastructure enhancement
• Human resource strengthening and workforce reforms
• Surveillance systems strengthening
• Greater alignment between human and animal surveillance systems
• Building foundations for AMR surveillance data use
• Promoting rational use of antimicrobial medicines in humans, animals and crops
• Value for money in grant funding
The Fleming Fund Grants Programme assists LMICs by providing the technical support, grant funding and other support necessary to improve surveillance and use of data on antibiotic resistance. A number of funding streams are delivered in selected countries and regions in Africa and Asia. The majority of funds are invested to support the implementation of individual countries’ National Action Plans for AMR to ensure country ownership, alignment of approach with stakeholders, and sustainability. The Fleming Fund uses a One Health approach by promoting cross-sectoral approaches to surveillance of resistant organisms and the drivers of resistance development (e.g., use of antibiotics in agriculture, animal health, and in human medicine). Additional funding is available for the Fleming Fellowship Scheme to provide professional development and improved awareness and advocacy. This will be complemented by funding streams to provide Regional Grants to improve surveillance and the use of data, operational research, online learning, and for strategic investments in collaboration with other donors.
About Mott MacDonald
Mott MacDonald has been appointed by the UK Department of Health and Social Care (DHSC) as the Management Agent for the Fleming Fund Grants Programme. Following an extensive design phase, the Fleming Fund is in the implementation phase of the project. We are operating with a head office in London, UK and four Regional Hubs in Accra, Ghana; Kampala, Uganda; Delhi, India; and Bangkok, Thailand.
Mott MacDonald is a global engineering and development consultancy committed to improving people’s lives through creating and delivering tailored development solutions.
The Fleming Fund project team is part of the International Development Services unit which works in developing countries to alleviate poverty, establish good governance, and increase access, capacity and resilience in healthcare, education, water, sanitation, transportation, infrastructure and renewable energy – while safeguarding the environment and promoting human rights and gender equity.
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