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Project Coordinator

VIQU Limited
Closing date
28 May 2024

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Contract Type
Full Time
Job Function
Project Co-ordinator

Role: Project Coordinator

Location: Hampshire (Greater Southampton)

Type: Permanent Full time

Structure: 3 days in office and 2 WFH

Company: Business Consultancy

Salary: Salary up to GBP27,000 - GBP30,000 (DOE) - this may be negotiable for the right level of experience.

We are working with a small but dynamic business consultancy that helps drive innovation in leadership teams through sophisticated assesments and data focused soltuions. This is a failry junior role and ideal for someone that has a few years experience as PA, Project Coordination or executive assistant as you will be supporting key senior leaders in the business with day-to-day administrative tasks with some overlap into their current projects. This is a admin heavy role and you will need to bring a strong planning, scheduling, diary management event coordination and project based skill set to the table.

Key Accountabilities:

  • Assisting Associates with diary management, booking travel arrangements including international travel, completing visa applications, adhering to vaccination and testing requirements and preparing itineraries and ensuring all relevant materials are prepared in a timely manner
  • On-going review of the diary to ensure optimal use of time and resources
  • Booking sessions for coaching programmes and workshops
  • Daily updating pipeline with sales activity
  • Participation in weekly update meetings
  • Working with our client services team to co-ordinate the preparation and delivery of larger client projects
  • Ablity to support sales functions and business development where neccessary. Basic sales proposal preparation
  • Accountable for monthly submission of expense receipts, assigning project code s and responding to any financial queries raised by the finance team

Skills and Competence:

  • Confident and highly motivated with experience of supporting senior managers
  • Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects
  • Excellent organisation, time management and prioritisation skills
  • Strong attention to detail, with a focus on accuracy
  • Excellent written and verbal communication and interpersonal skills, with the ability to deal confidently with client data and people at all levels
  • Ability to positively respond to last minute changes and deliver against tight deadlines
  • Desire to deliver great client service,putting the client at the heart of everything we do
  • Interest in and desire for personal development


  • A minimum of 3 years in a similar personal/executive assistant role
  • Strong relationship builder and able to maintain long term relationships
  • Project coordination support experience will be hugely beneficial
  • Confidence and ability in booking online accommodation and travel arrangements
  • IT Savy: Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms / Strong level of IT knowledge e.g. Word and Excel
  • Digitally smart and technically aware with an ability to operate across multiple platforms

On Offer:

  • Company bonus scheme (based on company and personal performance)
  • 33 days holiday (including statutory leave)
  • Christmas shutdown period between Christmas and New Year
  • Hybrid working (1-2 days per week)
  • Company Sick Pay
  • Company events
  • Opportunity to receive world-class development
  • Other wellbeing Initiatives
  • Workplace Pension 3% Employer contributions
  • Childcare Voucher scheme
  • Free onsite parking

We are looking for someone that will bring a sophisticated confidence to their work and delivery. A typical day might include managing diary appointments, working with the Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to their bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements.

This is the ideal role for someone who thrives in testing and challening situaitons and able to work in an agile and autonomous manner. This is a hybrid role and for the first 3 months you will be office based to get up to speed with everything. Candidates applying from further afield (outside of Hampshire) will only be considered should the local market not yield the results this client is looking for. Candidates would need to be willing to commute to Southampton or relocate. This client in unfortunately unable to provide sponsorship.

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