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Project Administrator (Canary Wharf)

Dutton Recruitment
Closing date
24 May 2024

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The role of the Project Administrator is to assist project supervisors' managers and teams.

Roles & Responsibilities

  • General administrative duties
  • Arrange meetings with Project Managers for project updates.
  • Monthly and yearly forecasting for all projects.
  • Minute-taking for client and internal meetings.
  • Keep track of projects progress & updating all relevant trackers.
  • Support Project Managers with paperwork, filing, orders, and expenses.
  • Ensure all invoices are issued on time.
  • Create completion sheets & applications to liaise with Clients for approval.
  • Create and raise purchase orders for materials, supply of labour and hire equipment.
  • Chase up emails for any outstanding payments/responses.
  • Build relationships with Clients, by visiting site and arranging catchups.
  • Organise job folders to ensure all documents are accessible and in the correct location.
  • Organise parking permits & access for colleagues.
  • Aiding with onboarding suppliers and ensuring set-up is completed efficiently.
  • Aiding with Fire, Health and Safety and Stock Checks
  • Tracking and organisation of the weekly Labour Call/Sheet
  • O&M Manuals creation and support

Commercial Responsibilities

  • Assisting with raising applications/Invoices to clients
  • Full reconciliation of revenue & margins
  • Project profitability analysis and reporting for each manager/individual projects & overall department
  • Support team in raising PO's, reviewing, approving, and tracking associated invoices within cost trackers.
  • Maintain and update project cost reports/trackers within our department.
  • Work with management to ensure better buying processes are in place.
  • Data entry
  • Assisting with intercompany revenue transfers
  • Assisting with analysis of quarterly revenue trackers
  • Department expenses reporting and reconciliation


  • Competent with all Microsoft programmes
  • Excellent organisation and communication skills
  • Highly numerate.
  • Knowledge and understanding of profit margins.
  • Time management
  • Attention to detail.
  • Good Customer Service


  • 24 days annual leave plus 8 bank holidays
  • Health Insurance
  • Dental Insurance
  • Life Insurance
  • Training and Development opportunities
  • NetSuite Training will be provided.

Location: Canary Wharf (must be willing to travel to client sites)

Hours: 45 hours per week (8am - 5pm)

Must be available to work overtime if required.

Please apply with your updated CV ensuring that any gaps in employment are explained.

At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy may not have been shortlist by the client.

You can also send your CV direct to: (url removed)

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