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Project Support Coordinator / Assistant

Employer
United Living
Location
Manchester
Salary
Competitive
Closing date
13 Jun 2024

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Sector
Construction / Built Environment
Contract Type
Permanent
Hours
Full Time
Job Function
Project Support
Company Description

United Living Group is a collection of four businesses dedicated to creating a connected, sustainable future:

  • United Living Property Services: Revitalizing homes and communities through the regeneration of living spaces.
  • United Living Infrastructure Services: Delivering resilient infrastructure for a stable and functional future.
  • United Living New Homes: Providing build-to-rent and affordable housing solutions to address community housing challenges.
  • United Living Connected: Connecting people through fixed-line and mobile infrastructure, enabling seamless communication in today's digital age.
Job Description

Within our United Living Infrastructure Services business, the Project Support Coordinator / Assistant will support the growing team, reporting to the Construction Manager and Project Manager.

The role will be core to our growing team, developing within a framework contract of 5-7 years with National Gas Transmission, where we will support and deliver projects for the client as part of their wider asset health and redevelopment needs.

The Project Support Coordinator / Assistant who will support, and work alongside the team to coordinate projects and helping to ensure that projects and objectives are delivered on time, within scope and to the agreed budget. Supporting on a wide programme of works on up to 15 projects at any one time, communication and coordination are key skills you need to possess.

Based from our Golborne office, the role will offer opportunities to visit our sites for experience and development and although not necessary for the day to day role, would ideally suit someone who can do periodic visits to better understand the wider team structure/work.

This role will suit someone with project support experience or junior assistant project management awareness, or a recent graduate with clear organisational skills looking to kickstart and develop their career/awareness on large complex CAPEX project delivery schemes.

Key Skills:

  • High Proficiency in use of Microsoft Systems (Word, Excel, Sharepoint, Powerpoint)
  • Excellent communication, both written and verbal.
  • Self-Motivated and able to pick things up quickly and hit the ground running.
  • Organised & focused, able to self-manage time in a structured, productive and organised way.
  • Excellent attention to detail.

Role: Project Support and Records:

  • Administrative set-up of new projects and site; completing document checklists, creating site packs and any other requirements
  • Supporting with document submissions/collation.
  • Coordination / ordering of core materials/plant/welfare/site IT.
  • Pre-Mobilisation site coordination (signage orders, welfare orders, paperwork packs)
  • Daily monitoring and reviewing of inbound site paperwork, reporting any queries or issues to management.
  • Uploading site documents and images to online project files.
  • SharePoint/Folder system maintenance.

Role: Management Support:

  • General support / reporting for Project (PM), Construction (CM) and Commercial Manager.
  • Attend and relay core information with team from meetings in lieu of PM/CM attendance.
  • Create Reports / Spreadsheets / presentations to easily portray project metrics
  • Successfully managing relationships with all internal and external facing stakeholders.
  • Creating and maintaining Project trackers.
  • Project team/company inductions/familiarisations/introductions.
  • Internal control of work in progress documentation and review dates. (utilising current central register)
  • Adding arising tasks to the internal planner & assigning to other colleagues when appropriate.
  • Coordinating agreed activities across our construction sites.
  • Production of minutes and drafting monthly reports.
  • Central lead of SharePoint Project Management System.
  • Labour tracking / Competency Tracking.
  • Project Calendar / meetings and milestone Coordination.
  • Collation of project statistics hours works, SHEQ statistics from SHEQ team, records progress, commercial overviews.
  • Any other administrative support to the project.

Desirable:

  • CDE/EDMS Experience.
  • Procurement and ordering experience.
  • Use of Microsoft Project.
  • Previous experience within a Project Management Office / PMO team.
  • Knowledge of project management principles.
  • Knowledge of delivering projects on construction sites.
Qualifications

Competencies: Knowledge & Experience

  • Excellent organisational and communication skills;
  • Excellent interpersonal skills and a proven ability to work effectively as part of a team;
  • Full, clean drivers licence.
  • Responsible, conscientious, punctual, highly organised, self-motivated and able to work under pressure, both on own initiative and as part of a busy team.
Additional Information

Core Value Behaviours

  • Takes responsibility for decision-making, with autonomy and within the guidelines of the work instruction, for their workplace, and for their productivity. Ability to work well with others.
  • Enquires and seeks guidance, to understand the processes and associated industrial applications.
  • Consistently and reliably deliver expectations in safety, production, quality, ethics and self-development.
  • Follows the specified procedures and controls and be personally responsible and accountable for their production work and personal development.
  • Committed to Equality and Diversity.
  • Reflect on current and past performance and provide information and recommendations for continuous improvements in efficiency and effectiveness of working practices, and training and development requirements

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