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Project Administrator

Telent Technology Services Limited
Closing date
18 Jun 2024

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Project Administrator

Location: Dunball, Bridgwater office (Office based)

Job type: Full time, Permanent, 37.5 hours / 5 days

Ref: (00)649

Telent are in a position to hire a Project Administrator to join the HPC Bridgwater team. You will have the opportunity to be a part of one of the UK's largest and most prestigious nuclear programmes based in the Southwest of England. This Project Administrator role is an office-based role, with starting hours of either 08:00am or 08:30am.

At Telent, you will have the opportunity to be a part of something bigger. To keep things moving, to connect people. It's important work that we are passionate about. Learning fast, inspiring colleagues, and making the entire organisation run smoother and better. Join us and help keep the nations critical networks connected and protected 24/7.

As the Project Administrator, you will support the Project Team by performing administrative tasks such as managing schedules and keeping records up to date. This is an office-based role, that will see you with assigned daily activities to ensure compliancy with our project delivery requirements for quality, safety, and environmental standards, plus the Telent and client QEHS procedures.

Project Administrator - What you'll do:

  • Be the first point of contact for all enquiries from internal and external customers
  • Ownership of administration support tasks, communication and system support for the team / function
  • Effectively support with data gathering in a timely manner
  • Maintain data within internal systems accurately, effectively, and in a timely manner to ensure it is fit for the team to use
  • Support on ADHOC projects as and when requested for example, the ordering of materials
  • Follow agreed governance guidelines, monitoring and reporting processes
  • Assisting with planning and scheduling of the Project workstreams, and planning site specific activities
  • Support and assist with any continuous improvement initiatives
  • Support and assist the Project team with the business/technical change processes
  • Liaise with relevant teams and interact with external suppliers to support business processes and procedures
  • Responsible for managing and maintaining the filing and storing of Project documentation and Project records
  • Support with organising and maintaining the storage of / retrieval of Project documentation, data and assets
  • Support with the site handover documentation and processes
  • Collating and circulating meeting documents in advance of any meetings, setting up the Visual Management Boards and capturing minutes during meetings when required
  • Support the team in updating project databases and records

Project Administrator - Who you are:

The ideal Project Administrator will have come from an Administration background. This is a very fast paced role that will see you liaise with and support a range of internal stakeholders as well as our customer, so having the drive to provide the best service possible is important. The ideal candidate will possess good communication skills and be able to push back where needed and be able to handle multiple activities and workstreams at any one time. Lastly, the Project Administrator will have the opportunity to PROGRESS into a Project Coordinator position within 12-18 months.

Project Administration - Key requirements:

Highly organised with the ability to work well under pressure

  • Highly Competent use of Microsoft office packages such as Microsoft Outlook, Microsoft Excel
  • Knowledge or previous / current experience of using Asset Management Systems (eg. ServiceNow)
  • Good communication skills - verbal and written
  • Good attention to detail and accurate data input
  • Awareness of Quality, Health, Safety and Environment regulations
  • Awareness of Document Management Systems
  • Institution of Occupation Safety and Health (IOSH)

Telent - What we offer:

A career at Telent can span sectors, roles, technologies, and customers giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver.

We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work.

The additional benefits with this role:

  • Competitive starting salary and yearly pay reviews.
  • 34 days holiday, including public holidays, plus the option to buy or sell five days each year.
  • Company matched pension scheme.
  • A range of family friendly policies
  • Cycle-to-Work scheme.
  • Career development opportunities within Telent
  • Occupational health support and wellbeing Portal
  • Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme

About Telent:

Telent is a leading technology company and specialist in the design, build, support and maintenance, drawing on decades of experience in mission critical communications and technology of the UK's critical digital infrastructure. The work we do helps connect thousands of people and communities, using the best technology and innovation available. When you join us, you'll have the opportunity to make a real impact on all our futures by fulfilling your potential and delivering high performance. We work together to make everyday life work better for everyone. You'll be part of a team of more than 3,000 brilliant, dedicated people committed to getting the job done well.

Brilliance brought together.

We are guided by our values and behaviours:

  • Be Inclusive
  • Take Responsibility
  • Collaborate
  • Be Customer-focussed

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