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Project Administrator

Aspire Defence Services Ltd
Closing date
16 Jul 2024

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So, you re looking for a new job in business administration? How about an exciting role working on a military estate in support of our Army customers? You ll get to support the delivery of one-of-a-kind projects. Join a great team at Aspire Defence Services

As a Project Delivery Administrator, you will provide professional administrative support to the Project Delivery Team, to ensure efficient and effective delivery of projects.

You will input and maintain accurate and effective information in project databases/IT systems and assist Project Managers in the process of delivering projects from planning to completion, including producing standard reports and analyses to support the management function, making sure projects are handed over and progress is tracked, and following up subsequent processes in line with company procedures on IFS.

You will also liaise with outside agencies/external stakeholders as required to assist in the co-ordination of access and /or programming of works. And in addition, you will prepare and maintain financial reports for review within the team, producing documentation such as standard letters, reports etc in line with ADSL s processes and standards, and where appropriate, assist with responses to enquires/correspondence.

You will have the opportunity to develop the role supporting the production of planning documentation and purchase orders for the delivery of minor new works projects.

You ll be part of a great team, with a supportive manager, which means you ll need to be able to work effectively with others and maintain constructive relationships within the team, across the business and externally.

To excel in this role, you should have proven experience of office administration work; preferably in a project environment, comprehensive knowledge of all Microsoft Office programmes particularly Excel Spreadsheets, and excellent organisation and communication skills (both written and spoken), amongst other essential skills. Experience of Aspire s IFS system would be advantageous, but training can be provided.

But first, meet the team

With a 35-year contract, making soldiers lives better is at the heart of everything we do at Aspire Defence Services.

Seriously, picture a heart (the real one) and imagine how hard it works to keep the body running, making sure every part gets exactly what it needs to thrive. That s our mission; to deliver a modern, fully serviced, flexible working environment for soldiers.

And just as the heart needs certain parts to keep the body alive, we need the dedication and commitment of our people to support our customers. We deliver a broad range of services for one-third of the British Army living and working on our patch, and we're proud of the work we do.

We re all about nurturing great teams, and our award-winning safety and wellbeing initiatives are built on keeping an eye out for one another and having a good work-life balance.

In addition to being part of our team, you ll also get

  • 25 days annual leave plus bank holidays, as well as the option to buy and sell holiday
  • Contributory Company Pension Plan matched up to 6%, plus individual life assurance
  • A shopping discounts scheme
  • Employee assistance and health and wellbeing check ins
  • Reward and recognition to celebrate outstanding achievements
  • Free on-site parking

Ready to join the team?

You must have a minimum of five GCSE level (or equivalent) including English Language and Maths, Computer Qualification, be MS Office proficient and have a UK Valid Driving Licence.

Ideally we are looking for someone who has hands on experience of meeting people, attending onsite visits whilst coordinating the Administration process of projects.

Salary: Dependent on skills and experience
Location: Larkhill

Please note: Our garrisons are tobacco free working environments. As part of this role, you will be required to obtain security clearance prior to starting with us.

ADSL has a legal responsibility to ensure that all its employees have the right to live and work in the UK. If you are invited to an interview, you will be asked to bring with you original copies of documentation that provides evidence of your right to live and work in the UK. Applicants needing skilled worker sponsorship may not be suitable for this post due to the immediacy of the appointment. If you are made an offer of employment, this will be subject to ADSL verifying that you are eligible to work in the UK before you start work.

We are an equal opportunities employer and do not discriminate against protected characteristics. We guarantee that candidates will be given the same consideration and will pass through our established procedures. Please note, this vacancy may close early if we receive a high volume of applications

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