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Awards and Events Project Manager

Employer
GlobalData
Location
London
Salary
Competitive
Closing date
16 Jul 2024

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Sector
Marketing
Contract Type
Permanent
Hours
Full Time
Job Function
Project Manager

The Company

GlobalData is the leading business intelligence provider, creating trusted intelligence on the world s largest industries by leveraging its unique data, expert analysis, and innovative solutions. (url removed)

- Selected by London Stock Exchange as one of the top companies to inspire Britain.

- Acquired in December 2015 due to exponential YoY growth and now listed on the London Stock Exchange more than GBP1 billion market cap.

- 17 offices globally, including London, Sydney, San Francisco, New York & Boston.

- Industry Leaders Pharma, Consumer and Financial Services sectors.

Our core Values:

Courage:

We are motivated to make a positive impact for all. We are confident, determined, and resilient. We own our actions and can be trusted to do what is right.

Curiosity:

We are hungry for knowledge and embrace innovation. We are open-minded and make fact-based decisions. We are fast, flexible, and welcome change.

Collaboration:

We work together to help our customers and colleagues succeed. We communicate clearly, openly, and simply. We combine our resources to find opportunities and achieve the best outcome.

The Role:
Arena International (url removed) part of GlobalData Plc produces c 50 marketing leading international conferences, 100 webinars/digital meetings & private networking events annually across Healthcare, Financial Services and Consumer sectors

We are seeking a highly organised and analytical Awards & Events Project Manager to support our current programme of conferences and awards dinners, responsible for leading and delivering from beginning to end of each project while working with all stakeholders - internal and external.

- Highly organised and confident Awards & Events Project Manager lead deliver of c.6 awards dinners and conferences per year.

- Able to take ownership of the awards schedule including end to end project planning and delivery

- Have excellent attention to detail and ability to juggle multiple tasks and deadlines

- Able to work closely with the sales, marketing and contents teams on a daily/weekly basis

- Manage and add value to our awards programme by implementing new features and improved efficiencies

- Building strong and successful relationships with event sponsors, clients and suppliers

- Flexible to travel internationally when required.

- Able to hit the ground running, define clear roles and responsibilities for the internal teams and ensure they adhere to them

Awards & Event Process

- Organise key activities; launch, entry period, shortlisting, judging, master jury sessions, and winners announcements

- Develop and build relationships with the judges, editorial/content and marketing activities with other members of the events team

- Create awards tracker templates for each event to share with the wider team; make sure stakeholders adhere to timelines for nominations and trophy orders; co-ordinate announcements

- Chase nominations from interested parties and drive new nominations from leads

- Management of Judges; schedule briefings and set up

- Full management of table planning and manage client expectations; chase VIP table names from sponsors

Awards & Event Delivery

- End to end budget management and delivery; Financial reporting, invoice, commissions, reconciliation

- Venue sourcing and negotiation

- Source, negotiate and secure suppliers: F&B, trophies, AV, staging, entertainment, printing, ceremonial hosts/MCs

- Lead and deliver the event end to end

- Upkeep of registrations (sponsors and guests) and attendees, dietary requirements to support table planning

- Coordinate travel arrangements for internal staff

- Prepare all onsite materials, equipment and on-the-day setup

- Onsite registration check for dinner attendees and last minute table planning changes

- Liaison with the design department to ensure timely and accurate production of signage, printed materials and all contents of delegate packs

- Regular upkeep of the checklist

- Host and lead on weekly awards meetings with the event team (marketing, sales, production, editorial, and operations)

Requirements:

- Minimum 4 years of organising conferences and awards dinners

- Possess strong administrative skills

- Natural communicator able to bring together all stakeholders both internal an external

- Proven ability to work as part of a team and ensure faultless delivery of every event.

- Be exceptionally well-organised when it comes to managing and updating CRM systems regularly

- Optimise revenue opportunities (e.g. branding)

- A natural enthusiasm for event organising and for getting things done - a 'can do' attitude is a must

- Ability to work autonomously

- Familiar with Microsoft apps (Word, Excel, PowerPoint)

- Fast learner

- Some copywriting and email marketing

- Able to provide solutions to problems and evaluate the outcome

- Manage event from start to finish


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