G4S Facilities Management improves the lives of thousands of people across the UK, Ireland and the Channel Islands, by creating productive, safe and smooth working environments. At G4S we are used to working in critical and secure environments. Our expertise in sectors such as defence, prisons, courts and hospitals is second to none. This expertise also reassures our clients in education, banking and utilities, where they welcome our extra vigilance when maintaining and operating their buildings.
G4S have been established for over 100 years, operate in 120 countries, globally and employ 640K people. The opportunities for development and growth within such a vast company are extraordinary.
Provide a full administrative service so that the needs of the functional/departmental team are met.
Coordinate activities, resources, equipment and information
Monitor and track project progress and handle any issues that may arise
Act as the point of contact for the Project Manager and SDM’s to communicate project status adequately to all participants
Create and maintain comprehensive project documentation, plans and reports
Maintain effective work systems, ensuring that all correspondence and documentation is dealt with in a professional manner that meets audit requirements.
Organise and co-ordinate meetings and diaries ensuring individual and functional/departmental objectives are met.
Collate, produce and distribute regular and ad-hoc statistics and reports so that individuals and departments receive accurate up to date information to ensure contractual compliance
Update, maintain and interrogate the Concept system to ensure accurate records
Deal with all routine queries so that an appropriate response is provided.
Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments).
Provide full administration support with letter production and support for administration duties.
The Ideal Candidate:
The ideal candidate for this role will have previous experience in cooperating with Project Managers for the delivery of projects, solid organizational skills including attention to detail and multitasking skills.
Strong working knowledge of Microsoft Office and of project management tools and strong communication skills. In addition the ideal candidate shoul be able to manage workloads and prioritise as accordingly