Job Title: Senior Project Administrator (Office Manager)

Location: Exeter

Salary: 28k- 32k

Hours: Monday-Friday, 08.30am-5.00pm, 37.5 hours

Benefits: Generous holiday allowance, development opportunities, friendly team, free onsite parking

The Company: Our client is a leading engineering firm established almost 30 years ago. With a solid reputation for delivering high-quality, bespoke projects, they are known for their innovation and commitment to excellence. As part of their continuous growth, they are seeking a dynamic and highly organised Administrator to join their team.

The Role: As the Senior Project Administrator you will be providing proactive and efficient administrative support as well as acting as a point of escalation for the team and over time taking on general office manager duties. You will support with overseeing daily operations in this busy and reactive office.

Using your excellent communication and managerial skills, you will be friendly, positive, and confident to speak with a range a customers, engineers, and contractors in this enjoyable and varied role.

Responsibilities:

• Planning and prioritising of workload to ensure efficiency.
• Provide excellent customer service to external and internal clients and colleagues.
• Communicate over the phone, face to face and by email.
• Deal with queries where able and forward detailed accurate messages
• Raise purchase orders and compile order paperwork
• Assist in the preparation of project proposals, contracts, and reports
• Maintain accurate project documentation and records
• Log project drawing revisions, print & issue drawings to project team
• Upload project drawings to system and maintain efficient document control
• Assist with the compiling of Health and Safety documentation
• Review, develop and maintain company systems and procedures
• Support the project team with escalations

Monitor department productivity

Encourage collaborative teamwork and maintain upbeat work environment

Improve the day to day operations

Be a point of contact for enquiries from project administrators within the team

Your Experience and Skills:

• Strong experience as an Administrator in a varied role
• Previous Office Management experience is desirable
• Excellent organisational and time management skills
• Strong attention to detail and ability to multitask
• Ability to communicate effectively and confidently at all levels
• Proficient in Microsoft Office Suite
• Ability to work well under pressure and meet tight deadlines
• Strong problem-solving and decision-making abilities
• Previous experience within engineering or similar industry beneficial though now essential
• Able to work within a team and independently
• Willingness to learn and develop
• A positive attitude

How to Apply: If this sounds like you and you would like to know more, either apply online, email your CV to (url removed) or call to speak with Sarah on (phone number removed)

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