Project Coordinator

Gateshead, Tyne and Wear
Competitive Salary
18 May 2018
18 Jun 2018
Job Function
Project Co-ordinator
Contract Type
Full Time

Company Overview

Flowserve is the recognized world leader in supplying pumps, valves, seals, automation, and services to the power, oil, gas, chemical, and other industries. With more than 18,000 employees in more than 55 countries, we combine our global reach with a local presence.


Position Requirements:

Effectively manage orders once released – including monitoring financial and on-time performance.

Attend and actively participate in order hand off meetings (Pass Gate 1), and effectively manage the Order Entry Process throughout the order lifecycle.

Define project type according to procedure when orders are loaded in the Aftermarket System of Managing Projects.

Capitalize on change order opportunities.

Release orders to the shop; use AMP when quotations are loaded in Service Center Portal (SCP). Release orders for manufacture.

Review job routers and ensure compliance with quotation and specifications. Assemble router package.

Prepare project Gantt Chart including front end, vendor, and shop activities. Monitor all activities and update project schedule regularly. Ensure this schedule is effectively communicated to the Project Team and to management.

Ensure sub-suppliers are compliant to technical specifications and, when applicable, have had specific contract requirements passed down to them as appropriate.

Manage the customer experience by acting as main point of contact for the order. Provide customer updates as requested.

Manage orders through the shop, notify teams of pending shipments and ensure final inspections are conducted including proper shipping releases.

Manage intercompany warranty jobs when assigned in a similar manner and in compliance with Flowserve’s Warranty handling procedure.

Submit required customer documentation.

Mitigate risks, monitor project performance and engage Regional Project Managers when significant risks are identified and encountered.

Support Regional Project Managers on assigned orders for standard day to day activities.

Record and distribute Lessons Learned on orders to Project Team and to other Project Coordinators

Position Description

The Project Coordinator's coordinate the daily local order fulfillment activities on assigned projects. This includes but is not limited to: representing Flowserve in front of our customer with regular updates, ensuring specification and contractual requirements are met and maintained, communicating such project requirements to the internal teams, working closely with Regional Project Managers when assigned, ensuring compliance with Project Management tools and procedures, etc. The Project Coordinator shall strive to meet order key performance indicators including but not limited to: On time Delivery, Cash flow, Margin Performance, Change Orders, etc. Activities include coordinating of production activities and resolving conflict on priorities together within the QRC, provide detailed project status updates as requested by management, and support forecast and S&OP activities.

The Project Coordinator shall work closely with internal and external stakeholders to deliver orders and projects to meet or exceed customer expectations and shall remain engaged on assigned orders from P.O. receipt to cash collection and, when/ where applicable, through the warranty period. This includes ensuring all in process and final documentation and invoices are issued as contractually required.


Knowledge, Skills & Abilities:


  • Background in equipment repair processes and procedures or within a manufacturing environment
  • Technical degree (Associates or Bachelors in Engineering, Engineering Technology, or Industrial Engineering), or relevant experience
  • Highly organized and process oriented
  • Able to operate in a matrix environment and lead without direct authority


  • Strong written and oral communication skills
  • Proficient computer skills, Microsoft Office Products, MS Project, navigate in ERP system
  • Demonstrated ability to work collaboratively to meet both company and customer expectations on orders
  • Ability to understand and interpret key financial metrics on orders
  • Demonstrated experience reviewing, interpreting, and communicating contractual T&Cs and technical specifications
  • Comfortable leading internal and external project meetings (order hand off, kick off meetings, design review meetings, etc.)

Primary Posting Location:

Gateshead, Tyne and Wear, GB

Job Posting/Business Card Title

Project Coordinator

Percentage Of Approximate Travel Required


Job Posting Category


Employment Type

Full time

Relocation Eligible:



Great Britain

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