Project Coordinator

GBE Converge
Gloucester, Gloucestershire
Competitive salary + benefits
20 Nov 2018
20 Dec 2018
Job Function
Project Co-ordinator
Contract Type
Full Time

The Capital Projects Coordinator provides assistance to the Contracts Director and Capital Projects Team as directed by the Contracts Director. This will ensure the smooth running and co-ordination from sales to project completion ensuring customer excellence and project compliance is achieved.

Duties and responsibilities

To Co-ordinate and Manage the following;

  • Contracts Director Calendar with regards locations and meetings
  • Contracts Director e-mails daily
  • Ensuring all reporting staff issue business reports as required
  • Contracts Director travel and overnight stay logistic
  • Collate monthly project information packs and submit to the Contracts Director as required
  • Risk management and priorities dally correspondence directly with the Contracts Director
  • Communicate daily to the Contracts Director on key matters
  • Co-ordinate and collate companywide Health & Safety Stats
  • Ensuring Business reports are issued within the business timeframes
  • Coordinate all Capital Project holiday requests and holiday cover, to be approved by the Contracts Director
  • Ensure all approval documents are signed by the Contracts Director
  • Ensure all project files are updated and managed aligned with the company policies
  • Report to the Contracts Director of any procedures not being managed
  • Liaise directly with the Board of Directors
  • Liaise directly with the Capital Project Team – Contracts Manager and Project Managers
  • Enter projects on to the projects list spreadsheet and ensure its updated weekly
  • Arrange training for the Capital Projects team, to be approved by Contracts Director
  • Assist with HR records for the Capital Projects staff
  • General Capital Projects administration
  • Ensuring that all completed projects handover documentation is received and processed
  • Process engineers time sheets
  • Manage and process the Contracts Directors company visa card receipts and personal expense claims
  • Any other duties specified by the board of directors