Programme Officer

London (Central), London (Greater)
£32,623 - £38,060
23 Apr 2019
23 May 2019
Job Function
Programme Manager
Contract Type
Fixed Term
Full Time

Reports to: Senior Programme Support ManagerLocation: London, United KingdomSalary Banding: C1 – C3 (£32,623 - £38,060)LOE: Full TimeType of contract: One year fixed-term contract with the possibility of extension or becoming permanentGENERAL FUNCTION:The Programme Officer (PO) will be based in the Programme Support Team in London and will provide the highest standards of operational program support to the MENA Programme Management Unit and a number of Internews’ Field Offices and partners in the MENA Region. As the HQ-based facilitator, the PO will support grant management of the portfolio of projects funded by European donors. S/he will administer donor awards, verify, quality-assure and submit donor reports, build the grant-management capacity of field teams, partners and sub-grantees, and facilitate project audits.The PO will ensure that Internews implements projects in compliance with its own and donor’s policies, rules and regulations. S/he will provide consistent support and advice to field teams and partners, and ensure control and reinforcement of all aspects of the project management cycle as related to effective grant management and contractual compliance. The PO will manage the development of budgets for MENA proposals and ensure donor and statutory compliance for all submissions under their portfolio.The role will report to the Senior Programme Support Manager, and will work in close collaboration with the MENA Project Management Unit, Country offices, and all HQ departments as required. S/he will contribute to Internews knowledge management and improvement of Internews systems. S/he will contribute to the overall programme and operations effectiveness. The role will actively participate in the building of Internews’ credibility vis-à-vis institutional donors. The role may involve regular travel to the projects locations across MENA region.KEY RESPONSIBILITIES:DevelopmentWorks closely with development colleagues in London and the MENA PMU to support the design of innovative, cost-effective and practical programmes;Advises development colleagues on key considerations relating to donor and statutory compliance;Develops budgets for MENA proposals in coordination with RD and MENA Business Officer if required and ensures donor and statutory compliance for all submissions under their portfolio;With the Senior Programme Finance Manager, plays a key role in determining co-financing liability and devising and implementing co-financing plans.Grant Management and Donor InterfaceProvides grant management support to the MENA Programme Management Unit. Works closely with Business Manager and Regional Director to ensure coordination of programme support to field offices. Participates in regional portfolio reviews;Serve as Internews Europe’s official points of contact for donors in respect of contracting, reporting, and grant income tracking, in close coordination with the Regional Director;Supports projects start‐up phase by coordinating project stakeholders and ensuring that all relevant processes and procedures are put in place;Supports project director in the recruitment of key project specific financial/grant management positions in the field;Prepares and conducts inductions and trainings to field staff and partners on grant management and compliance. Carries out field visits and calls as necessary;Leads on process of due‐diligence in preparation for sub‐granting to local partners. Prepares partnership, sub-granting agreements and services contracts with external vendors, making sure that they comply with Internews’s and donor requirements. Spot‐checks financial reports from sub‐grantees;Builds capacities of local partners when required. For example, when an award is managed directly from HQ;Supports project directors to set up grant management schedules for donor reporting; coordinates quality‐assurance of donor reports and submits them to donors;Requests London HR to prepare service contracts, including those for consultants contracted from HQ. Processes invoices for consultants and service providers;Supports project directors in adapting Internews’ standard operating procedures (SOPs) to country contexts. Monitors the compliance with SOPs from HQ to satisfy organisational and donor requirements;Monitors projects' implementation vis-à-vis donor contracts to ensure the implementation process is in line with agreements; highlights major implementation issues to the Regional Director and the corporate management group in London;Monitors the implementation of partnership agreements & service contracts signed at the HQ until their termination and close‐out;Checks monthly expense reports from field offices for budget monitoring and donor compliance; processes wire transfer requests from Internews’s field offices and partners;Check invoices for services from Internews’s suppliers at the HQ level, co