Lifecycle and Projects Manager

National Role

South Midlands Base is ideal

Salary – Negotiable and Subject to Experience

Benefits - 5% employer (matched) pension contribution

DIS x2 salary

PHI

Private health care for employee and direct family

Car/allowance to Level 4 (£4620 per annum)

25 days holiday, plus BH

Our Client

A well established and expanding Facilities Management Specialist who cover all aspects of Soft and Hard FM with over 100 clients across the UK. Their business has grown significantly over the past 10 years – particularly across public sector / PFi contracts – and as the business continues to generate fresh opportunities they are looking to recruit an experienced LIFE CYCLE AND PROJECT MANAGER to complement their central management team in Yorkshire.

Key Accountabilities:

• Lead on any latent defect remediation, working with the Chief Engineer when the defect involves both construction and engineering services.
• Responsible for ensuring lifecycle programmes are up to date and that any works procurement is auditable in terms of value for money and probity.
• Maintain a list of approved contractors which are regularly tested for best value and included in a tendering system which is fully auditable.
• Contribute to producing submission bids for new contracts etc.
• Contribute to ongoing reviews of all Planned Maintenance Systems, working with the Chief Engineer and Site Managers to ensure all manufacturers guidance and contractual compliance is achieved in the most cost-effective way.
• Produce and maintain an estate terrier for all properties under contract which will include a measured survey of all buildings and sites, showing incoming and outgoing service points.
• Consistently deliver high quality services to our clients.
• Create and execute project work plans and revise as and where appropriate to ensure they are correctly specified, programmed and delivered.
• Review deliverables prepared by sub-contractors before passing to client.
• Assure any required and relevant documentation is in place legally for any project works that are being carried out.
• Ensure project documents are complete, current and recorded correctly including updates to drawings, room data sheets etc.
• Understand pricing models and various contractual margins for all aspects of lifecycle, new works, patient damage, vandalism etc.
• Ensure that agreed lifecycle budgets are monitored and not exceeded.
• Provide yearly and five yearly lifecycle plans for all sites, in line with contractual timing requirements.
• Ensure that all lifecycle, new works, patient damage, vandalism etc. are recharged where appropriate in a timely manner through co-ordination with the accounts department.
• Carry out statutory compliance reviews as directed and required by the Executive Board.
• Support and assist in developing plans for remedial action where necessary.
• Attend client meetings as required.
• Report monthly on activity/issues within the Lifecycle/Projects arena.
• Respond to ad hoc queries from internal and external sources in a timely and constructive manner.
• Provide analysis and reports in support of proposals, contract discussions, bid tender activity as required.
• Ensure that all paperwork is submitted to the Finance Assistant in order that invoicing can take place in a timely fashion.
• Calculate and document changes to PPM requirements/costs as required by clients.
• All projects undertaken by the post holder must comply with Statutory instruments, i.e., Building Regulations, Planning Permission, Fire Compartmentation etc.
• Role model company values at all times.

There will be extensive travel involved in this role, therefore, the post holder must be prepared to undertake this travel, including driving and also be prepared for overnight stays away from home to successfully deliver the requirements of the role.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives for the organisation.  

PERSON SPECIFICATION

Qualifications (Equivalent qualifications maybe accepted)            

• Good level of education
• A professional qualification - fully qualified ICIOB/Surveyor or similar
• Excellent IT skills - including CAD
• Excellent analytical skills

(Desired)            

• Educated to Degree level
• Good record keeping skills
• Hold IOSH or NEBOSH certificate              

Experience

• Minimum 5 years' experience within comparable role.
• Experience of building and leading high quality, results focused teams.
• Experience of managing projects and lifecycle plans to £3m
• Management of CDM projects.
• Experience of Surveying/Project Management within a PFI Environment
• Working knowledge of management systems, including ISO9001 and 14001          

Skills     

• Use of Microsoft Word and Excel, to produce formal reports and letters.
• Strong written and oral communication and presentation skills, ability to persuade, negotiate and influence.
• Analytical thinker, able to address problems and issues with a timely and systematic approach.
• Ability to lead and manage people toward achieving desired goals
• Ability to build and maintain effective networks both internally and externally    
• Use of PowerPoint to produce presentations as required

Knowledge        

• Highly commercially focussed
• Extensive knowledge of project management for all associated soft service provisions.
• CDM Projects experience
• Knowledge of buildings management for hard service provisions

Personal Qualities           

• Ability to communicate all levels
• Comfortable in making formal presentations to internal; external and potential clients
• Ability to set own priorities
• Proactive and passionate about making a difference
• Resilient and adaptable and able to work autonomously and well under pressure
• Possess strong leadership, negotiation and communication skill
• Ability to manage and resolve conflicting priorities and stakeholder concerns.     
• Ability to integrate into a community culture
• Good influencing skills
• Excellent presentation skills
• Willing to challenge and be challenged