Assistant Project Manager (CMOD Programme)
We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.
- Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
- Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
- Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days holiday with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.
An exciting opportunity for an Assistant Project Manager to join the Design and Engineering department at the BBC. This role would suit a bright and enthusiastic individual interested in a career within Project Management or a Project Management Office (PMO). The role will be based in London.
The Assistant Project Manager role is pivotal in supporting a significant change Programme within the Licence Fee Unit (LFU) to replace their Campaign Management and Data Management systems. The CMS Modernisation (CMOD) Programme requires excellent planning and organisation skills, a positive and proactive approach and the ability to create and maintain good relationships across the programme. The Programme is complex and comprises of a number of diverse parties including vendors, system integrators and user groups.
The LFU is responsible for collecting the licence fee, generating £3.8bn of revenue each year. The aim of the LFU is to “to maximise long term net licence fee revenue in a way which sustains public support for the TV licence”, ensuring that the licence fee is collected in an efficient, appropriate and proportionate way. The BBC uses the income from the licence fee to provide services including 8 national TV channels plus regional programming, 10 national radio stations, 40 local radio stations and an extensive website, bbc.co.uk. BBC World Service broadcasts to the world on radio, on TV and online, providing news and information in 32 languages. It is part funded by a government grant and part funded from the licence fee.
- Reporting into the PMO Manager, you will be supporting the planning and delivery of multiple projects in the Programme from requirements gathering through the development lifecycle to release.
- Document Project and Programme plans to an appropriate level ensuring key milestones, activities and resource requirements are defined and understood, dependencies and conflicts are identified and flagged for escalation by the Programme team where necessary.
- Organise and participate in project meetings, ensuring all outcomes are captured and incorporated.
- Ensure the accuracy and clarity of all planning documentation by regularly updating and refining project and programme plans to provide an up to date view, providing the gap analysis between updated and baselined plans where appropriate.
- Create and maintain a fully integrated Programme plan, incorporating inputs from both internal and external Project/Programme Managers.
- Focus on early identification of potential delays through the continuous analysis of the critical path.
- Monitor Changes from the Change process and incorporate this accurately and efficiently into plans.
- Support Project Managers and the PMO Manager to update documentation such as risk and issue logs, action logs, change log and lessons learnt log.
- Supporting the PMO Manager with dependency management between projects and with external suppliers.
- Supporting the Programme with creating and reporting on Management Information from Project Online.
**Please refer to the Job Description for more information.**
Are you the right candidate?
We’re looking for a hardworking, driven and enthusiastic individual that is looking to pursue a career in either Project Management or within a PMO.
This role requires excellent planning and organisational skills and proven ability to prioritise and use initiative as appropriate. It is important that you are able to work with tight deadlines, often under pressure, effectively and often without close supervision.
The ideal candidate should be able to demonstrate:
- The ability to critically assess the overall plan progress of the programme and underlying projects.
- A proactive manner to manage the programme plan, highlighting any risks or opportunities to the agreed timescales, benefits and resource.
- The differences between L1, L2, and L3 plans.
- Advanced knowledge of Microsoft Project (including Project Online).
- Outstanding time management and organisational skills.
- Familiarity of working with complex integrated project & programme plans including incorporation of supplier plans
- Must have excellent planning and organisational skills and be able to work with both autonomy and as part of the team
- Able to recognise risks / issues, recommend solutions and be able to put solutions into actions as required
- The ability to work to strict deadlines and prioritise work accordingly.
- Excellent communication skills (verbal, written and listening) with an ability to present information concisely.
- A flexible working approach that can be adapted to a fast-paced changing environment.
- Excellent attention to detail.
- Experience of managing multiple stakeholders across varying levels.
- A good use of computer literacy with excellent practical knowledge and skills in using a range of Microsoft software applications, including Word, Excel, Outlook and PowerPoint.
- A personable and approachable manner with proven ability to work independently and as part of a team.
Preferred but not required:
- Exposure in using JIRA and Confluence
Nice to have:
- A recognised qualification relating to Project Management (eg. PRINCE2 Foundation, P3O Foundation or equivalent)
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Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexuality, social background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.