Project Administrator

Location
Wirral, Merseyside
Salary
£18,000 - £23,000 a year
Posted
08 Nov 2019
Closes
08 Dec 2019
Job Function
Project Administrator
Contract Type
Permanent
Hours
Full Time

AFGlobal UK provides engineered products for the subsea oil and gas market with a combined office and production facility based in Bromborough. The company provides solutions to various subsea challenges and has a range of existing technologies for diver less and diver assisted connection systems for the subsea oil and gas market. The business also provides engineered flanged connection systems for onshore applications; power generation; petrochemical and topside oil and gas. The company has extensive engineering capability and project manages the manufacture and delivery of the systems.

QUALIFICATIONS AND EXPERIENCE

  • Experience with engineering projects preferably in the Oil and Gas or Petrochemical Industries
  • Strong administration and organisation skills
  • Communication and presentation skills
  • Good competence with MS Office suite; Outlook & Excel essential with some PDF handling desirable. MS Project experience is a bonus
  • Excellent data entry and handling skills; report generation from Access database
  • Understanding of the EPCI project lifecycle a bonus
  • Good oral and written communication skills; willingness to negotiate
  • Self-start initiative
  • Willingness to travel, if required
  • Appreciation and respect for safety in the workplace and home

SCOPE OF RESPONSIBILITY

  • Responsible for supporting the Project Team with control, reporting, monitoring and the management of all project actions throughout the lifecycle of the project.
  • Assisting with the implementation and control of project monitoring and reporting system for the Programme Manager
  • Research and collate progress on projects, KPIs, milestone and invoices
  • Prepare order acknowledgements and key formal documents for Project Managers
  • Prepare and collate contract review documentation and co-ordinate business-endorsement
  • Prepare agendas and take minutes of all project meetings as required
  • Prepare and update action trackers as directed by Project Managers
  • Review and update the business-wide production plan
  • Inform Programme and Project Manager(s) of issues arising from changes to project schedules and deliverables.
  • Inform Programme and Project Manager(s) of issues arising from KPI performance (or lack thereof)
  • Maintain and administer variation orders and produce reports as required
  • Support maintenance of project risk registers and ensure risks are communicated to functions as required
  • Support preparation of Weekly and monthly project reports for both internal and client review
  • Perform all standard project administration tasks and be prepared to expedite and chase progress where required
  • Support the team in general Project Management tasks
  • Attend meetings on behalf of the Programme Manager and Project Manager(s) where required
  • Willingness to develop and engage in change to improve the business
  • On occasion, act as re-direction route for incoming correspondence in Project Team absences.

We offer all our employees private healthcare, a company pension, life assurance and a flexible working environment.

If you're interested in applying for this role, please submit a covering letter and your CV by Monday 18th November 2019.

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